PRIVACY POLICY OF THE MOTOLOCATION.PL PORTAL

MOTORCYCLE RENTAL

By using the services of “Motolocation.pl,” you entrust us with your personal data. The privacy policy serves as a guide to help you understand what data we collect, for what purpose, and how we use it. The following information is important and relevant, so we encourage you to read this document.
In accordance with Article 13(1) and (2) of the European Parliament and Council Regulation (EU) 2016/679 of April 27, 2016, on the protection of individuals with regard to the processing of personal data and the free movement of such data, and repealing Directive 95/46/EC (“GDPR”), we inform you that:

1. GENERAL PROVISIONS

The administrator of your personal data collected through the Portal is Magdalena Kawecka, running business under the name MotoLocation Magdalena Kawecka, based in Sanniki (address: Warszawska 32, 09-540 Sanniki), registered in the Central Register and Information on Business Activity (CEIDG), NIP 5272553158, REGON 387099270, email: This email address is being protected from spambots. You need JavaScript enabled to view it. - hereinafter referred to as the Administrator, who is also the Portal operator and the Lessor.

Whenever the following terms are mentioned in this document:

• Lessor – means Magdalena Kawecka running business under the name MotoLocation Magdalena Kawecka
• Lessee – means a natural person, legal entity, or organizational unit without legal personality to which the law grants legal capacity, entering into a Motorcycle rental agreement with the Lessor;
• Motorcycle/Vehicle – means a vehicle referred to in Article 2(45) of the Act of June 20, 1997 – Road Traffic Law (Journal of Laws of 2017, item 128, as amended), which is the subject of the agreement concluded with the Lessee, to which the provisions of this document and the Regulations apply;
• Portal – means the website operated by the Lessor available at: www.motolocation.pl, through which the Lessee can make a Motorcycle and Equipment Reservation;
• Reservation – means the conclusion of a distance contract electronically through the Portal or by phone;
• Agreement – means the Motorcycle rental agreement specifying the make and model concluded between the Lessor and the Lessee, to which the provisions of this document and the Regulations apply;
• Regulations – means the document specifying the terms of the motorcycle rental agreements concluded by the Lessee and Lessor through the Portal;
• Party – means the Lessor or Lessee;
• User – means a natural person indicated in the agreement by the Lessee who is authorized to use the Motorcycle during the term of the Agreement based on the provisions of the Agreement, for whose actions and omissions the Lessee is responsible as for their own actions;
• Consumer – means the Lessee, a natural person entering into a legal transaction with the entrepreneur that is not directly related to their business or professional activity.

 

2. PURPOSE AND LEGAL BASIS FOR THE PROCESSING OF YOUR PERSONAL DATA

The personal data you provide is processed in accordance with the Personal Data Protection Act of August 29, 1997 (Journal of Laws of 1997, No. 133, item 883, as amended) (hereinafter referred to as the Personal Data Protection Act).

The purpose of processing personal data is as follows:

• the conclusion and performance of the Agreement, based on Article 6(1)(b) GDPR;
• provision of electronic services (Article 6(1)(b) GDPR);
• potential determination, enforcement, or defense against claims based on the legitimate interest of the Administrator in protecting their rights (Article 6(1)(f) GDPR);
• enabling the Administrator to offer services directly based on the legitimate interest of the Administrator, particularly by sending email notifications about offers or content containing, in some cases, commercial information, and conducting other direct marketing activities related to products or services (Article 6(1)(f) GDPR), provided that you have given consent to receive commercial information electronically or by other electronic means;
• fulfilling legal obligations (Article 6(1)(c) GDPR);
• achieving goals resulting from the legitimate interests pursued under Article 6(1)(f) GDPR. In particular, this includes the ability to respond to correspondence, handle complaints, and pursue or defend against potential claims.

The Administrator takes particular care to protect the interests of individuals whose data is processed, ensuring that the data is processed lawfully, for specified, legitimate purposes, and is not further processed in a way incompatible with those purposes. The data is accurate and relevant to the purposes for which it is processed and is kept in a form which permits identification of the data subjects, no longer than necessary to achieve the processing purpose.

In accordance with applicable law, your personal data may be accessed by entities processing it on our behalf (e.g., authorized employees of the Administrator, entities providing IT solutions, entities providing protection services for people and property, online payment operators), where necessary to fulfill such assignments, as well as entities authorized to obtain data based on applicable law (e.g., courts or law enforcement agencies, only when requested based on a relevant legal basis). In each such case, data transfer does not authorize the recipient to use the data for any purpose other than the purposes explicitly indicated by us or arising from the law.

Your personal data will not be transferred to third countries or international organizations.

3. DATA RETENTION PERIOD

Your personal data will be processed for the period necessary to achieve the goals listed in point 2 of this document, depending on the legal basis for processing. As a rule, data is processed during the service period or in the case of an objection to data processing (if the legal basis for processing is the legitimate interest of the Administrator) or until consent is withdrawn (if the legal basis for processing data is consent).

The data retention period may be extended if processing is necessary to determine and pursue any claims or to defend against them, and thereafter only to the extent required by law.

Personal data will be processed for the duration of the Agreement, and after its termination or expiration, it will be retained for an additional period necessary to fulfill obligations based on legal provisions.

Personal data obtained through the completion of a contact form will be processed until the Agreement is concluded. If the Agreement is not concluded with the Administrator, the data will be immediately deleted.

4. SCOPE OF DATA COLLECTION AND RECIPIENTS OF DATA

The Administrator may process the following personal data of Lessees using the Portal:

• first and last name;
• email address;
• contact phone number;
• correspondence address (street, house number, apartment number, postal code, city, country);
• residence/business address;
• PESEL and/or date of birth;
• ID/passport number and series.

In the case of Lessees who are not consumers, the Administrator may additionally process the company name, tax identification number (NIP), and REGON number.

Providing the personal data mentioned in the above point may be necessary for the conclusion and execution of the Agreement or handling the reservation. The scope of personal data required to conclude the Agreement or handle the reservation is always indicated in advance on the Portal and in the Rental Regulations.

5. LEGAL BASIS FOR DATA PROCESSING

Providing personal data by the Lessee is voluntary, however, failure to provide the data indicated on the Portal and in the Rental Regulations necessary to conclude and execute the Agreement will prevent the conclusion of that Agreement.

The legal basis for processing the Lessee’s personal data is the necessity for the performance of the Agreement to which the Lessee is a party or for taking action at the request of the Lessee prior to entering into the Agreement. In the case of data processing for direct marketing of the Administrator’s products or services, the legal basis for such processing is (1) prior consent of the Lessee or (2) fulfilling the legally justified purposes pursued by the Administrator (according to Article 23(4) of the Personal Data Protection Act, direct marketing of the Administrator’s products or services is considered a legally justified purpose).

6. RIGHT TO CONTROL, ACCESS TO YOUR DATA AND CORRECT IT

You have the right to access your personal data, the right to request correction, the right to data portability in accordance with Article 20 of the GDPR, the right to restrict processing in situations and under the conditions specified in Article 18 of the GDPR, and the right to deletion in accordance with Article 17 of the GDPR.

If the Lessee has given consent for data processing for direct marketing of the Administrator's products or services, the consent can be withdrawn at any time.

If the Administrator intends to process or is processing the data of the User or Lessee for the purpose of direct marketing of the Administrator's own products or services, the person whose data is being processed has the right (1) to submit a written, substantiated request to cease processing their data due to their particular situation or (2) to object to the processing of their data.

To exercise the rights mentioned above, you can contact the Administrator by sending an appropriate written message or email to the Administrator’s address provided at the beginning of this privacy policy.

7. PROFILING

Your personal data is not subject to automated decision-making, including profiling.

8. CONTACT

If you need any additional information or clarifications related to the protection of personal data, please contact us:

MotoLocation Magdalena Kawecka, NIP 5272553158, REGON 387099270, email address: This email address is being protected from spambots. You need JavaScript enabled to view it.